Stress-free bookkeeping for UK small businesses
Get your evenings back. We’ll keep the books spotless.
Excalibur Bookkeeping handles your day-to-day numbers so you can focus on running your business. Fixed-fee, UK-compliant bookkeeping, VAT and payroll support for limited companies, sole traders and partnerships.
No obligation · Typical response in under 24 hours
- HMRC-compliant bookkeeping and digital records
- VAT, CIS and payroll support tailored to your sector
- Clear monthly reports you can actually understand
Know exactly where your cash is going
Simple monthly reports, clear tax estimates and proactive reminders. No jargon, no surprises.
What we do
Hands-on bookkeeping, tailored to UK small businesses
Whether you’re a one-person consultancy or a growing trades business with staff, we keep your books accurate, organised and HMRC-ready all year round.
Day-to-day bookkeeping
We categorise transactions, reconcile bank feeds and keep your ledgers tidy in Xero, QuickBooks or FreeAgent so your figures are always up to date.
- Bank and card reconciliations
- Sales and purchase ledger maintenance
- Expense processing and receipt capture
- Cloud accounting system setup and tidy-ups
VAT & Making Tax Digital
We prepare and file your VAT returns on time, make sure you’re using the right scheme, and keep your digital records MTD-compliant.
- Quarterly VAT preparation and submission
- Advice on Flat Rate vs Standard schemes
- MTD-compliant digital record keeping
- Proactive reminders before deadlines
Payroll, CIS & year-end support
We coordinate with your accountant, prepare clean year-end figures and support your payroll and CIS processes across the year.
- Monthly payroll processing support
- CIS tracking and reporting for contractors
- Year-end reconciliations for your accountant
- Ad hoc support when HMRC sends a letter
Why Excalibur
Bookkeeping that feels like an in-house finance team
You’re not just sending receipts into a black box. You get a dedicated UK-based bookkeeper who understands your business, answers your questions and spots issues before they cost you money.
- Proactive support – we don’t just post transactions, we flag risks and opportunities.
- Plain-English explanations – know exactly what your numbers mean for cash and tax.
- Fixed transparent fees – easy to budget, no surprise hourly bills.
- Built for UK small businesses – from trades to creatives to professional services.
How it works
From messy spreadsheets to crystal-clear numbers in 14 days
We follow a simple, structured onboarding so you know exactly what happens and when. No disruption to your day-to-day operations.
Step 1
Discovery call
We get to know your business, current systems and pain points. You’ll get an honest view of what you need and what you don’t.
Step 2
Clean-up & setup
We tidy historic data, connect bank feeds, and put simple processes in place for sharing invoices and receipts going forward.
Step 3
Ongoing monthly support
We keep everything reconciled, send you clear monthly summaries and handle VAT and payroll deadlines so nothing slips through the cracks.
Simple, fixed monthly pricing
Choose a plan that fits your business
All plans include UK-based support, HMRC-compliant records and coordination with your accountant. No long contracts – just 30 days’ notice.
Not sure which plan fits? Book a quick call and we’ll map your volumes and requirements to the right option – or suggest an alternative if we’re not the best fit.
A bookkeeping partner that speaks your language
Excalibur Bookkeeping was built for owner-managed UK businesses who want reliable, friendly support – not a faceless portal. We combine modern cloud tools with the kind of hands-on communication you’d expect from an in-house team.
You’ll work with the same dedicated bookkeeper over time, so you don’t have to repeat your story. We get to know your goals, busy seasons and quirks – and shape the way we work around that.
“We were constantly behind on the bookkeeping and dreading VAT quarter. Since moving to Excalibur, everything just happens. I get a clear summary each month and a heads-up if there’s anything I need to decide on. It’s taken a huge weight off my shoulders.”
James, Director · Construction & maintenance business, North West England
- Experience across trades, consultancies, e‑commerce and professional services.
- Comfortable working directly with your existing accountant.
- Fully remote UK service with modern, secure tools.
- Practical, straight-talking advice when you need it.
Questions UK business owners often ask us
If you’re unsure how outsourcing bookkeeping works in practice, you’re not alone. Here are the answers to the most common questions we get from UK small business owners.
Do you work with businesses outside the UK?
Our service is designed specifically for UK-based businesses and UK tax rules. If you trade internationally, that’s fine – but your business must be registered in the UK and filing to HMRC.
Which bookkeeping software do you use?
We mainly work with Xero, QuickBooks Online and FreeAgent. If you’re already using one of these, we’ll tidy and build on what you have. If you’re still on spreadsheets or desktop software, we’ll help you move across to a suitable cloud system.
Can you work alongside my existing accountant?
Yes – in fact we prefer it. We keep the day-to-day records accurate and organised, and your accountant focuses on tax planning and year-end accounts. We’re happy to liaise with them directly so you’re not stuck in the middle.
Is there a minimum term?
We keep it flexible. Our standard engagement is rolling monthly with 30 days’ notice. For larger, more complex engagements we may agree a longer initial term so we can invest properly in setup and process design.
What do you need from me each month?
We’ll agree a simple routine that works for you – usually sharing sales invoices, any cash expenses and answering the occasional question about unfamiliar transactions. Most clients spend less than 30 minutes a month on bookkeeping once we’re fully set up.
Next step
Let’s make your bookkeeping the easiest part of your week
Tell us a bit about your business and we’ll suggest a tailored bookkeeping plan, including estimated fees and timelines. No hard sell, no jargon – just a clear recommendation you can trust.
- Free, no-obligation consultation
- We’ll review your current setup before recommending anything
- If we’re not the right fit, we’ll say so – and suggest alternatives
Request your free consultation
Share a few details and we’ll be in touch to arrange a time that works for you.
Prefer email? Contact us directly at [email protected]